Guest Post from Tim Cool - 3 Intentional Strategies for Stewarding Your Ministry Facilities

3 Intentional Strategies for Stewarding Your Ministry Facilities

In an unscientific “survey” by Sam Rainer and myself (ok…actually it was more of just a conversation and not a survey) we believe that over 99% of all churches meet in a facility.  Some may be an owned facility…others rented…others may be schools or store fronts, while yet others are homes.  In fact, if you have an Internet based church, your servers and other IT infrastructure are likely housed in a physical facility.

Based on the above, as well as the fact that we have deep convictions that everything on earth belongs to God, and as such we are stewards of what He has entrusted to us, we must look long and hard at the means and methods by which we steward the ministry facilities God has blessed us with.
Here are 3 intentional strategies for this stewardship initiative:

1.       Use them – God did not provide you with these assets and resources to have them sit idle for hours or days on end. Physical space was meant to be utilized to fulfill a cause…in the case of the church, to fulfill a vision and mission. Can you imagine developing an office building but only allowing occupants to use it one day a week? This responsibility must come with an intentional means by which to facilitate the use.  How do you create opportunities for groups, inside and out, to have appropriate space from where to assembly?

2.       Financial Prudence – We see this strategy being 2 pronged.  First, do not encumber your church (and its mission) with excessive debt. With that said, I am not a “no-debt” disciple, but I am a believer in prudence when it comes to appropriate debt and its impact on the ministry.  Secondly, future financial planning.  Are you setting monies aside for the life cycle impacts of facility ownership?  If you are not retaining $1-2/square foot annually in a capital reserve account, you will find yourself falling woefully short when the HVAC system needs replaced or the roof has aged out. A capital reserve fund is NOT a rainy day fund.  These are real costs that you will incur. Period!

3.       Care for them – Over a 40 year life cycle of a building, the cost of operations will likely exceed 70% of the total cost of ownership.  When you couple the cost of construction, interest and operations (utilities, general maintenance, housekeeping/janitorial, etc) the cost of interest and construction pale in comparison to the cost of operations. If you spend $4M on construction of a building, you will likely spend over $13M to operate it within that 40 year period…WOW…that is a huge responsibility!

But here is some great news, eSPACE, a Cool solutions Group Company, has just released a new (and affordable) software application to assist you to be intentional…effective…and efficient in these areas.
Imagine an application that includes
> Inventory Management – Track what you have in stock
> Vendor Management including a new Vendor Portal
> User Portal for ease of requesting Work Orders
> Calendar view of Work Orders
> Document Library
> Robust Report Builder
> Unlimited Users Included with Advanced Packages
> Responsive Design/Mobile Friendly
> Single Login when subscribed to Work Order Management and Event Scheduler
> Fully configurable

If you have a facility and are intentional about stewarding what has been entrusted to you...you owe it to yourself to check out this new application HERE.


Tim Cool is founder of Cool Solutions Group, and has assisted nearly 400 churches, (equating to over 4 Million Sq Ft) throughout the United States with their facility needs. He has collaborated with churches in the areas of facility needs analysis, design coordination, pre-construction and construction management as well as life cycle planning/facility management.  Cool Solutions Group is also the developer of eSPACE software products including Event Scheduler, Work Order Management and HVAC integration.

Tim is also the author of three books, Successful Master Planning: More Than Pretty Pictures, Why Church Buildings Matter: The Story of Your Space and Church Locality, co-authored with Jim Tomberlin as well as a manual series entitled “Intentional Church Series”.
Tim lives in Charlotte, North Carolina with his wife of 31 years, Lisa, and supports his triplet college students at Appalachian State University. 
@TLCool

Multisite: A Strategy or A Solution

Churches of all shapes and sizes are searching for ways to maximize the impact of their ministry and how to most effectively spread the Gospel.  From the downtowns of our largest cities, to the suburbs, church plants occupy schools, hotels, theaters, and shopping centers.  Every church is faced with the need to have facilities that meet the needs of their ministry to minister effectively.  Whether it is sanctuary seating or having sufficient classrooms for toddlers and children, the church faces questions about how to be most effective as they seek to reach people.
At the core of the evangelical church, is the desire to reach as many people as possible with the saving message of the Gospel.  A megachurch and a local community church must both face the same question: Does the facility allow the church to accomplish its ministry effectively?  A small church building that seats 200 people may have great preaching and programs, but if there are not sufficient facilities to meet the needs of the ministry, then growth will stop and people will search for another church which provides better programs.  Likewise a mega-church that builds a 5,000 seat sanctuary must make sure that the education space that is built is strong enough to support the seating capacity.  It is imperative that Church leaders consider how their facilities affect the ministry.
As churches evaluate their facility issues the options of expanding, relocating and multisite are options that are considered.  In a survey of the largest 100 churches in America, there are more multisite churches than there are megachurches.  In this survey, conducted by Ed Stetzer and Lifeway Research, 75% of the 100 Largest Churches in America are using Multisite and 59% of the 100 Fastest Growing Churches in America have more than 1 location.  When church leaders meet to discuss the mission and vision of the church, multisite is a hot topic as a strategy to reach people in different locations.  So the question presents itself:  Is multisite a strategy or a solution?

A Strategy
At the inception of starting a church, it is important to understand the mission and vision of the church.  Many church planters start their church based on a call from the Lord and start with a small amount of resources and the prayers of the people or church that sends them.  Today, traditional church plants have a failure rate of close to 50%.  Despite great church planting organizations like Acts29, church planters face an uphill battle.  Church planters work hard to plant a church on limited funds, in rented facilities and with minimal staffing.  Often a young Pastor and his young family enter a new environment with limited organizational or financial help from a sponsoring church.  On the other hand these great church planters go out into their personal “Jerusalem” and get plugged into a community and build relationships that help build the foundation for the new work, the church plant.  Church planting is key to the great commission, yet many are starting to question is there a better way to avoid seeing 50% of church plants fail and see a Pastor burnout.

Traditionally growing churches have started church plants as the church seeks to Biblically spread the Gospel and start new works in new locations.  The model of a church sending out a Pastor with their prayer, blessing, and some form of financial support is changing.  Today many strong churches are exploring multisite to begin new “church plants” in new cities, states and even around the world.  Multisite has become an option that allows churches to plant new starts with strong leadership, financial strength and better resources.  As churches explore multisite they come to realize that multisite allows the church to be a better steward of resources.  Mike Buster, Executive Pastor at Prestonwood Baptist Church in Plano, Texas, called the move to multisite “an issue of stewardship”.  As the Plano Campus grew and members were being added from cities 25 minutes away the leadership found that many were driving a great distance to church but that those people were not as likely to bring their neighbors with them.  The first multisite came as a result of seeing a large number of members in the “380 Corridor” which was a strong growth area.  The “North Campus” would enable these members to reach their neighbors in their own community.   The addition of the first multisite for Prestonwood, allowed the church to “leverage their resources” and to be a better steward of those resources to reach people for Christ.  The decision to start multisite falls in line with the mission statement of the church and Buster indicated that pursuing the multisite model must line up with the mission of the church.  
There is a great need in the church today for the church to be “in the community”.  The trend of home groups and multisite both point to the need that the church must be local in its ministry.  Multisite can be a successful strategy to reach people by activating each member to be more fully engaged in their fellowship.  I have heard many Pastors’ talk about the members that are willing to drive long distances to the church they love but they struggle to bring the people they live with to church.  The strategy of multisite allows members to be ministers and actively engage their community and reach people for Christ.

A Solution
A church committee is considering expansion plans and determines that the budget is not workable.  More churches are starting to consider the option of buying an existing building that is affordable and operating it as a multisite.  Many churches start their first multisite as a way to solve a facility issue.  LifeChurch.tv started their first multisite in a theater as they had reached capacity in their six services at their church campus.  The church could not afford to build as it would cost too much and take too much time.  This is a real situation for churches of all sizes.  If a church has already reached capacity and wants to start considering a building program it will be necessary to count the actual cost to build the facilities but to also count the cost in terms of ministry space and the ability to sustain membership in an already maxed out facility.
  Kevin Penry, Operations Leader at LifeChurch.tv said the first multisite definitely came as a solution to a need to provide space for more people.  Similarly, The Village Church in Flower Mound, Texas realized that they had reached capacity at their campus.  Brian Miller, Lead Pastor of Ministry Services, said they had reached capacity in multiple services and were praying through their next steps to address the issue.  In discussing the steps that led to multisite Miller said, “We did everything we could with our building; multisite was not a part of a plan, but rather the provision of God provided through a church about 30 minutes away that approached the Village about a merger”.   This enabled members that drove from a great distance, to shorten their drive and become active members.  Miller stated that multisite has not been a strategy, it has been taking the ministry to the members allowing them to be intentional within the communities where they live.
Other smaller churches have started their churches with the multisite model at a very early stage.  A church that is less than 200 members, leasing in a shopping center that is considering a multisite as a solution, would be wise to count the cost and talk to others that have done multisite before fully pursuing multisite.  Kevin Penry, commented that “if you can do church where you are and don’t need to do multisite don’t do it”.  The wisdom in this statement is as follows:  1) Multisite is not a fad that everyone needs to try 2) Multisite is a tool of the mission not THE mission 3) If it is worth doing do it well and then replicate.  The decision to start a multisite as a solution must be made by a strong home church that is solid in membership, grounded in its mission and vision, and financially secure.

Conclusion  
While many churches embark on the multisite experience as a solution to a facility problem, the repeated theme I have heard from each of them is that Multisite is about Discipleship.  Multisite is about mobilizing members to be more active in their community and focused on mission to bring their friends and neighbors to church.  “Multisite is a strategy for growth based on discipleship” says Brian Miller from The Village Church.
As I work with churches that are considering facility decisions, I hear the discussions to expand, relocate, and/or start a multisite.  Multisite can be an effective solution for a church that has reached capacity.  The churches in this article that used it as a solution had more than 2,000 in weekend attendance before embarking on the multisite road.  While it started for them as a solution it quickly became a strategy that allowed the church to reach more people and it empowered the members to be more involved.  If your church is considering multisite, please take a moment to count the cost, consider your mission, and begin to take the steps to be the best steward of your resources as you use them for ministry.

Will my child follow my example before he follows me on Twitter?

Thanks to a tweet from @mattchandler74 I decided to follow his lead and take a social media sabbatical during Holy Week.  Not only was it a good break but I had noticed recently that my left hand would twitch quite often.  This made me think I might be holding my phone a little too much. Add that to the times recently when my 7 year old has asked, "are you done with your phone yet", I realized maybe I need a break.

It is remarkable how much time we spend on our phones.  The majority of that time is not on the phone talking to a human but checking our email, Twitter, Facebook, and the Internet.  These things in and of themselves are not bad but as we look further into how much time we spend looking at these things we start to see where our priorities are.  I don't have scientific research and reports here to share. Please allow me to share a few of my personal experiences and think about your personal use.  I hope this is helpful for us all.

My phone allows my work to consume me.
If I do not INTENTIONALLY put the phone down and away when I walk in the door from a day of work then I never actually arrive home fully to my family.  I realized that when I walk in the door and continue to check email and answer phone calls it feels like I am still at work to my family.  While my work may be important it should not take priority over my time with my wife and my son.  They need me to BE HOME when I get home.  Putting the phone down is difficult for all of us.  We like to feel needed and checking our phone makes us feel good.  We are constantly checking our email to make sure we are on top of things or up on the latest report at work.  However, we must remember that we are Husband and Dad to our families and when we are with our family work can wait.  This is extremely difficult for a lot of people but we must be laser focused on our priorities and INTENTIONALLY set aside our time with our families so that our work does not define and control us.

Twitter feeds my ego.
I am a Twitter addict.  Who here can testify?  Like a smoker or an alcoholic needs that smoke or tat drink many of us go looking for the latest update or notification to see who followed us, retweeted our last pithy tweet or favorited our blog post.  Taking a week away from Twitter really made me feel like I was in the dark.  I did not miss Facebook but there were times I found myself yearning for a twitter fix.  What's the latest news, score, blog post?  I use Twitter for work purposes as well and I almost rationalized to myself that I needed to get on to see what was happening.  However, taking a week away did allow me to spend more time reflecting on Holy Week and it kept my mind focused during a short work week.  I did feel like I had less clutter in my brain and that was a good thing.  Twitter has alot of good content and depending on who you follow it can be a great resource.  But if you follow the wrong people it can just become an endless gossip column and waste of time.  After this sabbatical I realized that I can use Twitter better by focusing my time and reducing the number of times I check Twitter.  I will be Strategic and Intentional with Twitter.  For me that means not checking it constantly and maybe weeding out some of the Twitterers that do not contribute to my experience on Twitter.

Our children are being raised in a different world.  The world of social media is constantly changing how we communicate.  I pray that we as parents and more importantly as Christians do not allow the social media world to raise our kids but that we will Intentionally raise our children showing them the right priorities and be an example for them to follow.  I hope they follow our example before they follow us on Twitter.

Ministry to the Pastoral Team

While the church reaches out to members and the un-churched that are hurting there is a group that is often overlooked.  Sadly, the Pastoral leadership, is often isolated and lives in a place with few trusted friends.  This can lead to depression and lives that can be torn apart by sin.  Last, I checked Pastors are sinners just like you and me.  The difference between the Pastor and the regular Joe is that Pastor's have a target on their back from Satan unlike what a church member might have.  Satan wants to take down a strong leader of many Christians because he knows that by taking down a Pastor that leads a flock he can take down more than one man.  We see it as Pastor's fall victim to infidelity, suicide, and depression.  The losses can be devastating.  A ministry can die, people may question their salvation, others will leave the church forever.

But we must remember that Satan has been defeated!  He cannot win.  Victory is ours and the church must persevere!

Has you Pastoral team, Elders, or Deacons counted the cost of the ministry to the Pastoral leadership at your church?  Do you have a structure that will provide a hedge of protection, a place of accountability, where your Pastor can come to support him and provide strength for the ministry?  We must not bury our heads in the sand and abandon the Pastor by putting a Pastor on a pedestal and ignoring the spiritual warfare that is very real.  I would encourage your elder team, deacons, or leadership team to address this issue to ensure that your Pastor and your ministry can ward off the attacks of the evil one.

Pray for your Pastor Daily and create an environment that does not isolate your Pastor. If you and your leadership need guidance in addressing this in your church contact me today at johnm@thechurchconsultants.com.  We will work to help you set up a system that allows for accountability and connect you with others that may be able to assist you in a deeper way.

Monday Morning - The Day After the Best Day of the Week!

I love reading Twitter on Sundays!  I don't know about you but I follow many Pastors around the country on Twitter, as well as sports and political figures.  On Sunday afternoons and Monday mornings I enjoy seeing the celebrations that are tweeted by Pastors on Twitter.  The celebrations are not high fives on the Sermon of the Day or how great the music was.  The celebrations that I most often read are the tweets about changed lives and public professions of faith through Baptism.

Here are a few examples from this weekend!




How about this picture of the Church Serving on Mission, packing Shoe Boxes for Operation Christmas Child!

Twitter posts on Sundays are more meaningful than the Monday Scoreboard on SportsCenter.  As Christians we can use this medium to celebrate the impact of changed lives at churches around the globe.  I hope this fires you up. Whether it was 1 or 100 don't forget to celebrate!

One changed life can change a nation! Acts 8:35-39

MegaChurch, Multisite, and Starbucks

I was reading a great post from Ed Stetzer entitled Trends in Big Church Buildings.  The discussion revolved around how the increasing number of mega churches is not directly reflecting an increase in larger sanctuaries.  In fact, there may actually be a trend toward smaller facilities.  This of course is a direct reflection of the trend towards multisite.  The multisite model has taken fire among churches across America and around the world.  The fastest growing and largest churches in America are increasingly mutlisite churches.

In my work with churches and Pastors, it became very evident to me that the easiest place to find or meet with many young Pastors was Starbucks.  Not only was it a convenient place to meet but many Pastors of young, growing churches used Starbucks as their office.  Here they were, in the community, building relationships, and using each opportunity to invite the people they met to their local church.

The Pastors of the previous generation may have used the local cafe, Denny's or The Kettle Restaurant to meet with people.  If you think about it you could fit several Starbucks into a Denny's and there is no way Denny's is near the draw that Starbucks is to today's generation.  I draw this comparison to say this: the large mega church of yesterday operated in a world that drove people to a building.  The trend in the church and multisite today is to send people out into their local community to reach people and plug them into a local expression of the church.  The mega church can replicate the DNA of their church with a strong mission and vision across a city and region by launching campuses in new communities.

As I work with mega churches searching for multisite campuses they are not seeking 1,500 seat sanctuaries. 400-600 seats is an ideal size and the multisite can replicate that service multiple times on a weekend.  These facilities, cost less to buy, build, and operate.  These spaces can be used in multiple ways and give the church options while reducing costs.

What Ed discovered and spelled out in this article is that the mega church is growing a movement, using multisite as the vehicle, to SEND the church into local communities to develop highly effective, missional campuses that are catalytic in moving the church to accomplish the Great Commission, in their Jerusalem, Judea, and Samaria.

http://www.christianitytoday.com/edstetzer/2013/september/trends-in-big-church-buildings.html

Dollars and Sense: Facilities

As I talk with Pastor's and church leaders about their ministries and facilities the conversation of the dollars and the budget play a primary role.  While churches are non profit entities, money still plays a critical role in building facilities and providing programs.  It is the ministry budget that allows churches to rent, buy, and build facilities and pay staff that run the ministry.  As non profits, churches do not exist to make money but they do operate and stay afloat in large part because of tithes and donations given by faithful members and supporters.

So what is the role of money in ministry and what is the best use of these dollars?

Every Church meets somewhere.  That somewhere whether it is owned, leased or rented has an associated cost that is weekly, monthly, or annual.  Churches employ anywhere from 1 to dozens of people depending on the size of the church.  Traditionally those employees are paid in American dollars as well.  Churches make the best use of the tithes and offerings that come in by setting a ministry budget that is approved to meet the needs of the ministry and fall in line with the income from the tithes and offerings.  This ministry budget defines the income and the expenses of the church.  Non-profit does not mean that every dollar in must go directly into ministry each month.  Any banker will tell you that a church that wants to purchase a property will need to have cash reserves on hand to cover a down period in giving.  As evidenced by the last 24+ months, those times will come.  The church that fails to save and have cash reserves is failing to count the cost and can be vulnerable to turbulent times.  

If you need help counting the cost, or starting a budget for your church please call me today.  I am happy to sit down and discuss these things with you to help your ministry count the cost.  469-446-5131.